How to motivate your employees? What are the keys to a motivated team?
The success of a project is linked to many factors, among which found the perfect collaboration of a team. This collaboration can be defined as working together to achieve a common goal.
In this article, you will learn why team collaboration is essential and what good practices and attitudes to embrace for it to work.
Why motivate employees?
A bit like sports, it is not enough to have good players to win. You have to know how to make them play together, that’s how you create a powerful team.
In business it’s the same thing: we increase the performance of employees by having them collaborate.
The goal is to create a cohesion and a community in order to involve each member as much as possible.
If this collaboration works, the goal will be achieved faster and the result will be better. In addition, employees will feel they have done excellent work, which will increase their commitment the upcoming projects.
1. Have a common goal
As the collaboration revolves around a common goal, it is imperative that it is clearly defined and that each member of the team understands it.
If the team members are all looking the same direction, they will find it easier to think for the sake of the team and the success of the project rather than for their own benefit.
Have you ever asked yourself, “Do I make sense?” This certainly happened to your employees.
One can naturally find a meaning to what one does if one realizes that it makes it possible to evolve a team project.
2. Strengthen the corporate culture
This point is very much related to the previous one. A good corporate culture can motivate your employees and facilitate their collaboration within their team.
A corporate culture brings together a common vision, values and interests.
Federating members of your team around these values helps define your corporate culture. Employees will be more involved if they have a sense of belonging to a group and a company.
They will feel like a “link” in the chain and their productivity will only be greater.
3. Have a defined role
A lack of clarity in the role of everyone can make a project stagnate and tire your employees.
Everyone needs to know what their role is on the team to optimize everyone’s efforts. It would be a shame to waste time asking questions like “Is it my role to do that?” Or even worse that a task is forgotten because no one felt concerned by it, or on the contrary that two people worked on the same task whereas only one was enough.
A clear and defined role allows everyone to know where he is going.
4. Track and prioritize tasks
Tracking and prioritizing tasks shows your employees that you know where you are going and will guide them in their organization.
Advancing on a task and then realizing that it is not followed and therefore not necessarily important can demotivate your employees. They might be led to think, “If I did not do anything, it would not have changed because I do not talk about it anymore” or “Do we remember that I had to do that? “.
Of course some tasks do not need such monitoring, but as soon as one of them takes time to a collaborator it is to take into account.
5. Provoking trade
Teamwork requires good communication. For example, procure exchanges between employees during a meeting allows progress to be made on the tasks in progress to ensure that everything is working normally.
It is also during these exchanges that each employee will have the opportunity to express himself, whether on his questions, his expectations, on the difficulties he encounters or on a possible disagreement.
Be careful not to waste too much time in a meeting! Course formats where goals have been clearly defined at the bottom are the most effective.
Some people may not dare to address certain points in public for fear of judgment. Making individual points can be an opportunity for these people to express themselves. Take this opportunity to show them that their remarks make sense and would have been relevant in the meeting to give them confidence.
6. Establish a climate of trust
Speech is released when people feel confident. In addition, it encourages initiative.
Creating a climate conducive to the exchange can be done in many ways among which we can mention:
One word is not superior to another
Do not monopolize the word and do not let someone else do it! Ask the opinions of everyone. The ideas of everyone are to be taken into account and must be listened to.
By turning the floor, a positive pressure will be installed and even the most reserved will come to participate.
Teamwork involves sharing information. Therefore it is imperative to be transparent and honest. If a member of the team encounters a difficulty or disagrees with one or another point, this is an opportunity to discuss it. It may not be the only one and it can highlight collective misunderstandings and move the project forward.
The right to make mistakes
A team is made up of human beings and the human can make mistakes. When this occurs, the collaborator feels in most cases already guilty. Concentrate your efforts by thinking about how to fix this error. Show him later that you still have confidence in him so he does not lose faith in his skills.
You have to show the team that the mistake is admirable and that no one is there to blame the person. It also avoids the “Blame Game” effect of being afraid to take responsibility for a mistake and to blame the person. This effect can have a very destructive impact if it is allowed to settle.
7. Valuing collective performance
“We win together, we lose together”. Many athletes refer to this expression in order to weld the team.
When a project is a success, the valuation of performance must be done collectively. Some may have invested more than others, but without them the project would have happened in the same way?
What we want is to emphasize that the team spirit has been beneficial to the project. Thus, employees are encouraged to continue in this process.
8. Use appropriate tools.
The use of collaborative tools can greatly help the development of team collaboration. Whether at the level of communication, document sharing or task planning, there are specific tools that could be very useful for you. (trello, skype company, slack, Microsoft planner, Microsoft teams, google drive, dropbox etc …).
More concretely here are some examples that could happen to you if you skip this type of tool
Email too many
Loss of time in meetings
No task prioritization
Ignorance of project progress
Loss of time to retrieve documents
This list is not exhaustive but represents a good sample of brakes that can be solved if we use the right tools.
Feel free to research and test some of them!
9. Organize extra-professional events
It is important to let the team experience usability and this can be done outside the professional setting, for example afterworks. This type of event can give a feeling of belonging and reinforce the personal involvement of everyone. And then getting to know your employees better can lead to a climate of trust in which it will be more pleasant to work.
If you do not want to encroach on the personal life of everyone, which can also be understood it is quite possible to create these moments of sharing in the office: team lunch or restaurant.
Be careful not to force this type of event, it must be approved by everyone to be beneficial. It’s up to you to find the right formula.
There is no magic formula for team collaboration to be successful. On the other hand, there are some good practices to follow to get there:
- Have a common goal
- Strengthen the corporate culture
- Have a defined role
- Track and prioritize tasks
- To provoke exchanges
- Establish a climate of trust
- Valuing collective performance
- Use adequate tools
- Organize extra-professional events
You are certainly following some of these practices today. Feel free to explore others and take the time to experiment with them within your organization.